Office Coordinator

SUMMARY: Reporting to the Executive Director, the Office Coordinator is responsible for the coordinating information and communications between the Board of Directors, Policy Council, and staff of CAPC, as directed by the Executive Director and provides administrative support for the Board of Directors activities.

Additionally, the Office Coordinator is the key contact for CAPC’s internal and external communications, including press releases, newsletters, and annual reports. This position also provides administrative support to the Executive Director and other Senior Leaders regarding written communications, record-keeping, to include but limited to, preparing meeting, taking meeting minutes, coordinating travel, calendars, and maintaining / updating webpage information as directed by the Executive Director.

Office Coordinator

Job Description
Reports to: Executive Director
FSLA Classification: Exempt
Grade: 11
Salary Range: $19.52/hr
40 hours per week / 52 weeks per year – Full-Time/Benefits Eligible
Open: October 4, 2018
Closed: When Filled

 

SUMMARY: Reporting to the Executive Director, the Office Coordinator is responsible for the
coordinating information and communications between the Board of Directors, Policy Council, and staff
of CAPC, as directed by the Executive Director and provides administrative support for the Board of
Directors activities.

Additionally, the Office Coordinator is the key contact for CAPC’s internal and external communications,
including press releases, newsletters, and annual reports. This position also provides administrative support
to the Executive Director and other Senior Leaders regarding written communications, record-keeping,
to include but limited to, preparing meeting, taking meeting minutes, coordinating travel, calendars, and
maintaining / updating webpage information as directed by the Executive Director.

EDUCATION / EXPERIENCE: Associate Degree in Office Management / Administration is preferred.
A minimum of three to five years of current Administrative / office management work experience is
required.

Highly proficient technological skills, (e.g., Word, Excel, PowerPoint, AV, webinar execution, conference call
system) as demonstrated through MS Office proficiency testing and a meeting set-up demonstration.

Be a self-starter and can start projects and carry them through with minimum supervision.

Must be able to work independently and able to meet deadlines.

Must be able to communicate with various levels of staff professions within and external to the Agency to
include Board Members, community stakeholders, partners, and individuals.

This position requires strong communication skills and customer service excellence. Advanced written
and verbal communication skills.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed are representative of the knowledge, skills, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential job functions.

OTHER QUALIFICATIONS: Applicants must have a current Florida Driver’s license, reliable
transportation, satisfactory criminal records check for abuse and neglect, negative TB skin test, drug
testing as required, and state required minimum vehicle insurance and uninsured motorist insurance.
Applicants must meet all Department of Children and Families requirements for employment.

PHYSICAL DEMANDS: This position requires the employee to be in a seated position. However, at times
they may be required to stand for long periods of time. The employee must be able to lift 20 lbs. (lifting
assistance may be used). Ability to bend and reach into file cabinets. Repetitive movement of hands and
fingers when typing and/or writing. Ability to talk and hear with or without assistance.

Reasonable accommodations may be made to enable individuals with disabilities to perform these duties.
Those interested in applying, please complete the attached employment application and return to Human
Resources by the closing date. For more information, contact David Powell, HR Director, 850-438-4021 or
email d.powell@capc-pensacola.org.

Microsoft application testing and work product sample will be required for this position.

Community Action Program Committee is an EOE and participates in E-Verify.

CLICK TO APPLY!
2018-10-09T13:59:36+00:00